Deadline for applications: 6 January 2026, 23:59 CET Location: Besançon (France) or Brussels (Belgium) Duration: One-year fixed-term contract, may be extended with a view to a permanent position
The Finance and Administration Officer – EU Projects will be responsible for the financial and administrative management of a portfolio of EU-funded projects coordinated by Energy Cities. This includes budget planning, cost monitoring, reporting, audit preparation, and partner coordination. The person in this role will work closely with project managers, partner cities, the European Commission / funding bodies and our internal Finance department to ensure financial compliance and effective use of funds.
Main responsibilities
Develop, monitor, and revise project budgets in line with EU grant agreements
Track project expenditures (personnel, subcontracting, travel, other direct costs) and ensure eligibility according to EU funding rules
Manage co-financing, pre-financing, interim payments, and final balance
Prepare financial reports and supporting documentation for European funders
Ensure readiness for internal and external audits
Maintain and organize project documentation (grant agreements, amendments, partnership contracts, financial records)
Prepare and submit periodic financial reports and ensure compliance with EU financial guidelines and regulations
Contribute to the financial aspects of proposal writing (project montage) and support project managers in planning and monitoring
Provide financial training or advice to project partners
Manage travel expense reimbursements in accordance with the Travel Policy
Maintain internal procedures and propose improvements
Profil
University degree in Finance, Economics, Business administration or Accounting
Minimum 3–5 years of relevant experience in financial management of EU-funded projects or international grants
Strong knowledge of EU funding programs and experience with with EU grant financial rules and eligibility
Excellent skills in financial reporting, budgeting, and forecasting
Autonomous, strong organizational and time management skills, excellent communication skills and ability to work within a multicultural team
Rigorous, attention to detail and solution-oriented mindset
Excellent proficiency in Excel
Exposure to energy projects or sustainability sector is highly appreciated as well as experience working in NGOs, networks, or associations
Fluent in English and French – spoken and written
We offer
One-year fixed-term contract, may be extended with a view to a permanent position
Full-time position
Compensation aligned with the sector and depending on experience and aligned with Energy Cities salary scale
Advantages upon Belgian contracts:
20 days paid leave; 26,5 extra-legal paid days; additional days for sick children; time saving account; homeworking allowance and homeworking policy within EU; groups insurance (pension, hospitalisation, medical); reimbursement transport upon JC 337; various other advantages upon internal pratices
Advantages upon French contracts:
26,5 days paid leave; 20 days RTT (forfait jour); additional days for sick children; homeworking allowance and homeworking policy within EU; 90% employer-paid health insurance; 50% reimbursement of transportation costs; sustainable mobility allowance; meal vouchers 60% subsidized by the employer; employee savings plan (PEE) based on organisation’s results; various other advantages upon internal pratices
We offer a part-time homeworking policy (including within the EU),while this position requires on-site presence and we expect our employees to come to the office regularly to ensure effective teamwork and good cohesion.
Interested in joining us?
Send your CV and cover letter via the form below
Application deadline: January 6, 2026, 11:59 PM CET
Applicants must have the legal right to work in Belgium and France
Only shortlisted candidates will be contacted for an interview. Interviews will take place in early January.
More on our team
Our staff includes around 40 people based in two offices, in Brussels and Besançon. Our internal governance is based on the Holacracy principles: every decision is taken by the person or the “circle” (team) that is responsible for it. Team members have no function or title, they are fulfilling one or several roles defined in our “constitution”. The latter changes each time we identify a new need, making our organisation not only relatively horizontal with a co-ownership of the strategy, of its development, but also very agile.
